BAXTER ROOM REQUEST

INSTRUCTIONS
Applications for Single Rooms will be available on-line in the student portal beginning Monday, March 3, 2014. Applications must be submitted prior to 4:30 pm on Tuesday, March 18, 2014. No application will be accepted after 4:30 pm. Once your application has been received and reviewed for accuracy in points, you will be notified whether or not you have qualified to continue on in the single room selection process. You will receive this notice on Wednesday March 19, 2014. Room selection will be held in the Baxter Hall Murray Room at 7 p.m. on, Thursday March 20, 2014 Please note: Students do NOT have to participate in the Baxter Room selection in order to participate in the Single Room selection process.

APPLICATION CHECKLIST
  1. Each student must complete an individual returning student application.
  2. Each student must submit a $60 non-refundable housing deposit. (Exception: students who have lived on campus for six semesters including spring 2014 semester)
  3. Each student should complete the point section as it applies to them.
  4. Calculate the total number of points your group has by using the chart below (do not include judicial points). We will verify your point totals prior to notifying you of your acceptance into the room selection process.
  5. Please choose a contact person for your group. This contact person should be someone who checks their campus mail & email daily.
GUIDELINES
  • Due to the demand to live in Baxter, there must be four registered BCU students living in a suite at all times. Suites in Baxter are based on a four-person-occupancy rate. This rate does not change if one person leaves. To replace a person in your group the new person must have the same number of points or more than the original person applying for residency to the suite.
  • If a suitemate chooses to do the Chicago semester or another internship and is returning to campus housing after their absence, he/she must be willing to pay for the room during the time he/she is gone to hold that spot. If he/she does not, the remaining three residents will be charged that person’s portion of the room rate in their absence. To replace a person in your group the new person must have the same number of points or more than the original person applying for residency to the suite. Residential Life reserves the right to fill any vacancy in the event space is needed.
  • If any of the four suitemates cancels their reservation prior to move-in day, the remaining suitemates must find a replacement within two weeks of being notified by Residential Life of the cancellation. To replace a person in your group the new person must have the same number of points or more than the original person applying for residency to the suite.
  • If the cancellation occurs within the two weeks after fall move-in, you will be given 1 week to find a replacement person for that spot. Because of the demand for housing during Term I you will be required to find someone to fill this spot or you may need to forfeit the suite. To replace a person in your group the new person MUST have the same number of points or more than the original person applying for residency to the suite.
  • If one of your suitemates decides to move out at any other time during the school year, no matter what the reason for the move, you will have 1 week to find a replacement. If at that time no replacement is found you will have 2 options. First, if occupancy will allow, you have the option to keep the suite with three residents however the three remaining residents will divide the cost of the fourth resident’s charge. If this is not agreeable by all remaining roommates the suite may be forfeited.
  • Groups not receiving a suite in Baxter will be placed on a priority waiting list by points. Suite openings during the year will be filled from this list. The group on the waiting list must have the entire original group. If the group gets a new suitemate their priority points must be equal to or higher than the previous group who registered in the spring 2010 for the 2010-11 academic year.
Primary Contact Person:   Contact Phone Number:

Points
Please refer to the example to complete the table. You do NOT have to include your age, terms, etc., ONLY the applicable points.
Your Name Age Living on Campus Living in Baxter GPA Class Standing (After term 2 of current year) Total Points (without judicial record) Judicial Record* (points by Residential Life staff)
Points Definitions 18-20 years of age = 1 point; 21 or older by the beginning of the next school year = 2 points 1 point for each semester 1 point for each semester in Baxter Straight Points (EX 3.5 = 3.5 points) Juniors = 1 point, Seniors and beyond = 2 points
Example: John Doe 20yrs old; 3 semesters on campus; 0 semesters in BD; 2.84 GPA; Junior 1 3 0 2.9 (round to nearest tenth) 1 7.9
 
*Judicial Record Explanation
-1 point for each minor violation (Community property & space, guest policy, quiet hours, key and guard card policy, restricted areas, solicitation & sales, failure to comply, sign policy)
-2 points for each major violation (Any alcohol violation, pets, smoking, discrimination, fire safety, disruptions or protest, theft, violence, vandalism, drugs, assault, harassment)
-3 plus violations: Residential Life reserves the right to not allow you to live in Baxter, depending on the nature of the violations
NOTE: Violations within the current and previous academic year will be considered
By checking this box, you agree that you have read and understand the Guidelines for living in Baxter
Please note: If you wish to participate in the single room selection process, should you not be eligible to live in Baxter, you MUST complete the Single Room Housing Application and return it with your Baxter Hall Application. Your Baxter Hall application will be processed first.



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