This HOUSING AGREEMENT, hereinafter called the Agreement, is for the current academic year, as set forth in the University Calendar, and is made between Briar Cliff University, hereinafter called the University, and the undersigned, hereinafter called the Student. Failure to abide by these terms, conditions, and policies is grounds for termination of this contract.
Student's Name  
Student ID    
Fall Assignment Building:      Room:
By checking this box, Student acknowledges that Student has thoroughly read, understands, and agrees to abide by all terms, conditions, and policies set forth in this Agreement.


1. Period of Agreement – The term of this Agreement is for the current academic year as set forth in the University Calendar. Residence halls open for new students three days prior to the start of semester I classes. Returning students are allowed to move in one day prior to the start of semester I classes. If Student is authorized to move in earlier Student may be charged a daily rate. Student must vacate his or her assigned space one (1) day after the last day of final exams for the spring term or any term in which Student will not reside in the same assigned space for the following term.
2. Cost/Payment – The cost to the Student for a Residence Hall assignment is based upon the type of room they are assigned. The rates are: double room $4310; small single $5096; large single $5850; Baxter Hall $4898; Triple $4666 per academic year. Costs of housing will be billed directly to the Student's University account.
3. Occupancy – Student must reside only in the room he or she has been officially assigned.
4. Agreement Cancellation – If a student cancels his/her housing contract prior to the end of the semester, charges will be assessed based on the number of days the student was in university housing through the third week of the semester. After the third week of the semester, the student is responsible for 100 percent of the housing charges for the semester. Additionally, if the student cancels his/her housing contract prior to the end of the academic year, a cancellation fee of $200 will be assessed. Residence hall activity fees are non-refundable. Damage to residence rooms and their furnishings beyond ordinary wear will be charged to each student's account. They are due and payable when recorded.
5. Meal Plan –Student must have a University meal plan throughout all academic semesters. If a student withdraws from residence halls prior to the end of the semester, there meal plan will be cancelled and his/her meal plan charges will be assessed based on the number of days the student had the meal plan through the third week of the semester. After the third week of the semester the student is responsible for 100 percent of the meal plan charges for the semester. Note: Refunds will be calculated from the date of actual notification to the registrar. A student living in university housing will be allowed one day after the official withdrawal date to move out with no additional charge. After that date, the student will be charged per day based on the current charge for periods of non-enrollment (breaks and summer). Any meals consumed in the university cafeteria after the official date of withdrawal must be purchased on a cash basis. Enrollment at Briar Cliff University implies the acceptance of these conditions concerning financial matters
6. Right of the University to Cancel – (a)The University reserves the right to refuse admission or readmission to University housing or to cancel the Agreement during the current academic year for the Student’s failure to meet University requirements, policies, regulations, or in the event University personnel feel the Student is a danger to the welfare of other students, disrupting the residence hall community or in the event of a criminal conviction by civil authorities. In such cases, there will be no refund of prepaid fees and a $60 cancellation fee will be charged to the Student. (b) If, due to causes beyond the control of the Student or the University, the assigned space of the Student shall become unfit for occupancy, the University shall assign the Student another space within University Housing. If other spaces are not available, this Agreement may be terminated without penalty to the Student or the University.
7. Assignment of the Agreement – This Agreement is personal and may not be transferred or assigned to another person. The space may not be sublet by Student.
8. Assignment of Rooms/Suites – The University reserves the right to fill every available residential space. If Student is assigned to a room where there is a vacant space, Student must maintain the room in a manner that would allow another student to move in immediately. Failure to do so may result in a fee to the Student. The University maintains the right to require changes or moves when deemed advisable or necessary (room consolidation). The University also reserves the right to assign Student to accommodations, such as a converted study or utility room (overflow), or triples in the event regular spaces are not available. University staff makes final decisions on room and roommate assignments.
9. Assignment Changes – Student may submit requests for housing assignment changes during designated periods. A $75 fine will be assessed to Student if Student moves out of, into, or within University housing without having written authorization from the Residential Life and Housing Office. Once a housing change has been approved, Student must move or a $75 fine will be charged to Student. No room change will be permitted until after the first two weeks of each term. Should a student request a move outside of the designated room move period, a room change fee of $25 will be assessed.
10. Responsibility for Personal Property – The University does NOT assume any legal or financial obligation for Student’s personal property that may be lost, damaged, or stolen in its buildings or on its grounds. Student is encouraged to carry appropriate insurance to cover such losses.
11. Responsibility for Room/Suite – (a) Student is responsible for the condition of the assigned space and shall reimburse the University for all damages to the space and damage to or loss of fixtures, furnishings or properties furnished under the agreement. All furniture in Student’s assigned space at the time Student moves in must remain there for the duration of Student’s residency. Student may not remove, store, or trade furnishings from the assigned space. A $50 charge will be assessed to Student for violation of this policy. Additional furnishings brought in by Student must be freestanding and clear of all existing furniture, fixtures, and walls. (b) Student shall be responsible for any damages caused by his or her guests or invitees to the assigned space, fixtures, furnishings or properties furnished under this Agreement. (c) Student is required to complete a Room Condition Inventory within 24 hours of move-in with the assistance of Residential Life and Housing staff. (d) When occupancy is terminated Student must follow proper check-out procedures. Residential Life and Housing staff will inspect the area and assess for damages or missing property. Should Student vacate housing without following proper procedures Student will be assessed a $75 fine plus the cost of replacement or repairs resulting from damages inflicted during occupancy.
12. Responsibility for Community Property and Space – Community Property includes, but is not limited to, hallways, bathrooms, stairwells, elevators, lounges, study rooms, utility rooms, and kitchens. Student is expected to take every precaution to assure that Community Property and space is not abused, damaged, removed or otherwise destroyed. Individuals directly responsible for any damage must pay for repairs. If responsible parties are not identified, students living on the floor or in the hall will be billed for damages. Student will be accountable for any damage he or she causes and shall assist in identifying parties responsible for damage. If damages occur to Community Property in Student’s hall during break periods, Student will be assessed a pro rate cost divided among all residents registered for break housing in that hall. If Student may not possess community area furniture or property in his or her room.
13. Alcohol – Student may possess alcohol, if age 21 and older, in Student’s private room/suite but may not display or consume alcohol in any public area (defined as any area outside of a private room/suite). Alcohol displays, including empty alcoholic beverage cans and bottles, are not allowed in any residence hall rooms. Empty alcoholic beverage cans and bottles should be disposed of properly in trash receptacles. Possession, consumption, or display of any alcohol or alcohol containers is not permitted in any area designated as alcohol free or “dry”. Toller and Alverno Residence Halls are considered “dry” halls.
14. Alteration of Residence Hall Rooms & Furnishings – Alteration of the room or furnishings must be approved by Residential Life and Housing and Facilities administrative personnel.
15. Break and Vacation Periods – (a)This Agreement excludes vacation periods including Thanksgiving, Christmas, Easter, and spring break. Student will be assessed an additional cost for residency during breaks of $12 per day. Meals are not provided. (b) Requests to stay in the halls over breaks must be made to the Hall Director five business days prior to the hall closing. A $25 fee may be charged to Student if such request is received after the published deadlines. If Student resides unregistered over break, Student will be charged $25 per day and asked to vacate immediately. (c) Residential Life staff may enter rooms during break periods for safety inspections.
16. Bicycles – Bicycles may be stored in Student’s room or on outside bike racks. Utility rooms or stairwells can not be used for storage.
17. Building Security – (a) Entrances to all residence halls are regulated by a guard card system. Locked doors must remain in a locked position. Security devices are designed for the protection of residents. Circumventing these devices is prohibited. (b) Student is urged to lock windows and doors when sleeping or during periods of absence. For personal safety, ground floor-accessible windows should be kept locked at all times and screens left untouched. Any losses should be reported to University staff.
18. Christmas Trees – For fire safety, no live Christmas trees are permitted in residence hall rooms.
19. Dart Boards – Metal-tipped darts are not permitted in residence hall rooms.
20. Electrical Appliances – (a) Student must limit the number of electrical appliances in his or her room to low amp items such as fans; clocks; desk lamps; radios; music equipment; hair dryers; computers; small refrigerators UL certified, 110v, less than 5.0 cubic feet (one per room), and small microwaves (one per room). (b) The University does not permit deep fryers, electrical grills, hot plates, toasters and toaster ovens, freezers, air conditioners and halogen lamps. (c) Use of electrical power strips with on/off switches, 15-amp circuit breakers, and 3-prong plug-ins are permitted. Power strips cannot be plugged into other power strips. Only one extension cord (6’ or less with triple ground plug-ins) is permitted per room. (d) Residential Life and Housing staff will complete an Electrical Appliance Inventory and a Circuit Use Audit on each room each term.
21. Fire Safety – Fire drills are conducted each term. Student must leave the building when the alarms sound. Alarms remain sounding until all residents have left the building. Students refusing to leave the building during a fire drill will be assessed a $100 fine and potential judicial sanctions.
22. Floor, Wing and Building Meetings – To communicate information and to build community, Residential Life and Housing staff schedule hall meetings periodically. Student’s attendance is mandatory.
23. Guard Cards – Student will receive an assigned guard card to open exterior doors. Student receives 24 hour access to Student’s building and 7am-12am access to other residence halls. Lending a guard card to another student or visitor or possessing another’s guard card is prohibited. A fee of $20 is charged for damaged, lost, or non-returned cards.
24. Guest/Escort Policy – (a) Student must escort any guest, who is not a University resident student, at all times. This includes parents, family members, and University students living off campus. (b) Every guest must present an official ID when requested. (c) Student should advise all guests that they are subject to all University policies outlined in the Student Handbook while on campus or at University events off campus. Student is responsible for informing guests of University policies. Student is responsible for the conduct of Student’s guests at all times. (d) Students must be sensitive to the concerns of their roommates and other residents on the floor. (e) The University maintains the right to ask any guest to leave campus if they violate policy or disturb other University residents. If Student’s guest is asked to leave campus, Student is responsible for making sure that the guest leaves. Visitation by members of the opposite gender will be allowed from 8 a.m.- 2 a.m. daily. From 2 a.m.-8 a.m. daily members of the opposite gender can be hosted in lounges, study areas, and computer labs. Opposite gender guests are not to be hosted in private residence hall rooms during the hours of 2 a.m.- 8 a.m. All visitors must be escorted as stated in the guest policy.
25. Overnight Guest Policy – No non-family member of the opposite gender may stay overnight as a residence hall guests. Any overnight guest must be approved by Student’s roommate. Student must register any guests with the RA on Student’s floor or with the Hall Director. Guests may stay for a maximum of two (2) consecutive nights per visit, no more than six (6) total nights per month.Guests can only be guest of one resident per month.
26. Keys – Student will receive a room key. A fee is charged for unreturned or lost keys. Duplicating keys or lending keys to others is prohibited. Student will be charged $85 for replacing lost keys or in the event that a resident room lock must be changed for security purposes, as deemed necessary by the Residential Life and Housing Staff. Students are strongly encouraged to lock their doors at all times. The University is not liable for any damages or theft to Student property.
27. Lofts –No homemade lofts. Students may rent a loft from the university if they would like one for their room.
28. Inspection and Access – (a) When deemed appropriate by the University, properly authorized University personnel may enter Student’s room for the purpose of inspection and repairs; preservation of health and safety; and for suspected policy violations. (b) Each term University personnel enter residence hall rooms for routine health/maintenance inspections. Student will be notified 24 hours in advance of the inspection.
29. Minors in the residence halls – Persons under the age of 19 and/or attending high school are considered minors. Minor guests of Student are permitted in University residence halls only if they are accompanied at all times by Student. All terms of the Guest/Escort policy will apply.
30. Pets – Except non-threatening fish in aquariums, no pets are allowed in a residence hall. Aquariums may be no larger than 10 gallon tanks.
31. Quiet Hours – Quiet hours are 10 p.m. to 10 a.m. Sunday – Thursday and 12 midnight to 10 a.m. on Friday and Saturday. During quiet hours Student should be conscientious of the noise level. During final exams, quiet hours run continuously. Violations of policy will be cause for disciplinary action. Courtesy hours are observed beyond the designated quiet hours. Student should exercise good sense and consideration for others. Stereo speakers may not be played out windows.
32. Water-Filled Furniture – Waterbeds and other water-filled furniture are not permitted in University housing.
33. Restricted areas – The roofs, ledges, windows, attics, and mechanical/electrical equipment rooms of University housing are strictly “off-limits” to residents. Screens and windows must not to be removed from their fixed positions. Windows must not be used to discard items or to exit or enter a building unless in an emergency. Opposite gender bathrooms are off limits. Students should use only bathrooms designated for their gender.
34. Smoking – Briar Cliff is a tobacco free campus. This includes smoking tobacco and smokeless tobacco. Smoking is not allowed on University property.
35. Firearms, Explosives, Fireworks, and Inflammables – The possession or use of firearms, bows and arrows, paint-ball guns, slingshots, explosives, fireworks, candles, halogen lamps, gas grills, incense, inflammable fluids, dangerous chemical mixtures, propelled missiles, or similar items is strictly prohibited and will result in a minimum $200 possesion fine.
36. Window Treatments – All curtains, decorations, or displays used in windows must be made of fire resistive materials.
37. Sports – Sports or sports-like activities are not permitted in the residence halls. This includes hallways, private rooms, and public areas. Sports refers to, but is not limited to, any activity that involves the use of sports balls, Frisbees, bats, or running within the residence halls.
38. Communications Services – Cable TV outlets, and individual data ports are provided in residence hall spaces. Student may not alter existing wiring for any of these services and must provide his or her own television, and computer. Wires, cables, and other electrical attachments are not to be extended through ceiling tiles. No personal routers allowed.
39. Solicitation and Sales – Soliciting, canvassing, or the use of University housing as a location for selling and advertising is prohibited without written permission from authorized University staff. Student may not operate any “for profit or personal gain” enterprise from University housing, including but not limited to, web-based or e-commerce businesses.
40. Summons – Student must respond to a summons from University Staff within three days or be subject to further disciplinary action and possible monetary fines.
41. Responsibility for Information – Student is responsible for all policy and procedural information posted on bulletin boards and/or disseminated through University publications, mass emails, newsletters, or University staff members.
42. Other policies – The University reserves the right to prohibit any item or activity deemed by the University to be harmful, unadvisable, or not in the best interest of students or the University. Students are required to know and comply with all policies, procedures, and regulations published in the Student Handbook and other Residential Life and Housing publications. Any violation of this Agreement or any University policy or procedure may result in fines, judicial process or other sanctions up to and including expulsion.
Copyright 2012 by Briar Cliff University